2025 NCIMS Conference Information
The 2025 Conference will be held on April 11-16, 2025 at the Hyatt Regency Minneapolis, MN. Information about registration and booking a hotel room can be found below.
Conference Attendees can view and download the final conference actions on proposals from the link below once available:
Updated Proposal Tracking sheet with final actions from the General Sessions – [Link now active]
Symposium Presentations – April 12, 2025
NCIMS 2025 Symposium – Farm Food Defense Study Committee Report
NCIMS 2025 Symposium – Adulteration Prevention Study Committee Report
NCIMS 2025 Symposium – Strained Yogurt Study Committee Report
NCIMS 2025 Symposium – HPAI Update and Vision Forward – USDA APHIS
NCIMS Virtual Orientation Session – March 25, 2025 from 11:00 am – 12:30 pm ET
The Orientation webinar video recording can be viewed and downloaded from this link
Handout – Flow Diagram for Life of a Proposal
NCIMS Virtual Robert’s Rules of Order Session – March 26, 2025 from 11:00 am – 12:00 pm ET
Download Robert’s Rules of Order Slide
The Robert’s Rules of Order webinar video recording can be viewed and downloaded from this link
Please see the information and helpful links below:
Conference Invitation from Casey McCue, Conference Chair
ONLINE REGISTRATION
This year we will be using the 2025 NCIMS Conference website for online Conference registrations that includes an easy-to-use registration form with payment options by credit card or check. Registration fees are as follows:
Advanced Registration – By March 11, 2025
– Regulatory/Academic – $500.00
– Industry/ Public – $550.00
Regular Registration – From March 12, 2025, onward, and on-site
– Regulatory/Academic – $550.00
– Industry/Public – $600.00
Note that when your Conference registration payment is made by credit card a processing fee of 2.9% + $0.30 per transaction will be added to the cost at check out.
If payment is made by check instructions for mailing the check to: Cary Frye, NCIMS, 7 Elizabeth Rd. Biddeford, ME 04005, will be provided in your registration confirmation email.
The registration refund policy can be found at this link
HOTEL RESERVATIONS
The 2025 NCIMS Conference website also provides a link to reserve your hotel room directly with the Hyatt Regency Minneapolis. The conference rate for government employees with ID is $148.00 (GSA per diem lodging rate) and the rate for all other attendees is $199.00. The room rates are exclusive of the 14.025% taxes and $2.00 per night Downtown Improvement fee. The cut-off date to receive the special hotel room rate was March 17, 2025 but rooms may still be available at the Confernce rate.
The hotel does not provide a shuttle service to and from the airport, but ride-share options and taxis are readily available.
PROPOSAL SUBMISSION
Please use the updated 2025 Proposal Form and carefully review the 2025 Instructions for Drafting NCIMS Proposals when preparing a proposal to submit for the 2025 NCIMS Conference.
2025 Proposal Submission Form (Download this form to complete and submit your proposal)
2025 Instructions For Drafting NCIMS Proposal which include an example of a properly prepared proposal and a submission checklist.
The deadline for Proposals submitted to the 2025 NCIMS Conference is January 17, 2025, at 11:59 pm EST. Proposals should be emailed to Wendy Landry, Program Chair at Wendy.Landry@hphood.com
You will receive an email confirmation of receipt of your proposal. If you do not receive an email confirmation within 24 hours of submitting your proposal electronically, please contact Wendy Landry at 207-252-0892 or Wendy.Landry@hphood.com to ensure it was received.
Please feel free to contact Cary Frye, NCIMS Executive Secretary at ncims.frye@outlook.com if you have any questions to need assistance. We look forward to seeing you in Minneapolis, MN in April.